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Human Resource and Finance Assistant
Population Council
2008-06-17
Closing date: 13 July 2008
Job Purpose: To provide overall operational support in respect of the full HR function within the Council, ensuring that the best practices are followed at all times, to meet internal requirements and overall business strategy and provide financial control and oversight for the achievement of all financial goals.
Structure: Reports to Office Manager
Nature of Employment: Fixed contract 1 year renewable
Location: Randburg
Package: Competitive - Depending on experience & Qualifications
KEY RESULT AREAS ACTIVITIES
- Co ordinate recruitment activities to include advertisements, processing applications, interviewing, coordinating assessments, preparing reports, appointments of consultants, and making recommendations to management about staff appointments.
- Legal requirements adhered to in terms of grievance and disciplinary procedures.
- Knowledge and interpretation of relevant legislation (Labour Relations Act, Occupational Health and Safety Act, Basic Conditions of Employment Act and all other legislation)
- Conduct orientation and induction for all employees
- Regularly update and maintain all employee information
- Coordinate administration of employee leave requirements.
- Coordinate all benefits administration requirements
- Direct the administration process of monthly billing and serve as a contact person for all payroll related queries
- Yearend processing in collaboration with the consultants from Softline
- Manage the day-to-day and monthly accounting and bookkeeping routines including the submission of PAYE returns to SARS and petty cash reconciliations
- Assist Senior Program Officers with budget preparation for various projects
- Compile monthly expense reports highlighting financial allocations for projects.
- Reconciliations done for all service providers.
- Prepare payment requisitions and cheques.
- Maintain all financial records
- Collect, monitor and document off-site expenditure detail on a monthly basis.
- Perform all taxation requirements for the country office.
- Administer financial and administrative needs for the Country office.
- Work with operations assistant for all procurement needs for the office.
- Ensure cost effective and efficient procurement of goods and services are in accordance with the Council procedures.
- Check all documents for procurement orders received.
- Assist the office manager with the implementation of Council administrative policies and procedures, including the training of office staff in these areas.
PRE-REQUISITES
- Degree in Accounts (Bcom in Accounting) or Business related Degree, coupled with minimum of 5 years experience.
- HR Diploma / Degree, with 3 years experience (An added advantage).
- Corporate or NGO experience essential in both HR and Accounts environment.
- Experience in HR including familiarity with South African Labour Laws
COMPETENCY REQUIREMENTS
- Extensive knowledge of all labour legislation in South Africa.
- Basic accounting principles (Generally Acceptable Accounting Practices).
- Knowledge of Nonprofit making accounting procedures an added advantage.
- Working knowledge of Payroll administration.
- Extensive knowledge of Tax laws and procedures in SA.
- Extensive knowledge of Human Resource Management.
- Knowledge of NGO operations
- Time management, Facilitation skills, Leadership skills, Report writing skills
- Knowledge of VIP Payroll, Microsoft packages, Great Plains, Pastel, quick books, ACCPAC or any other accounting package is a must.
- Excellent written and verbal communication
Candidates whose profile match the requirements are invited to apply by submitting an application letter together with a CV to Mr. Kelvin Chabala at mchabala@popcouncil.org.
The closing date for receiving applications will be the 13 July 2008, and no late applications will be considered.
Only shortlisted candidates will be contacted. Should you not hear from us by the 15 July 2008, please consider your application unsuccessful.
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