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Corporate Services Unit

District Human Resources Co-ordinator: eThekwini District

PURPOSE

The Health Systems Trust (HST) wishes to appoint a District Human Resources (HR) Co-ordinator to provide timeous HR advice, support and consultancy to District Managers and employees in line with operational and organisational policies and procedures. The primary role profile of this post entails employee relations, recruitment, employment equity, performance management, time management, compliance, and payroll issues.

This is a fixed-term contract position based in KwaZulu-Natal the district of eThekwini, and is renewable based on continuation of funding.

KEY RESPONSIBILITIES

• Participate as an active member of the district HR team, providing input to project meetings/discussions and liaising with colleagues at district level regarding HR issues
• Participate in the screening of applicants with the district selection team in line with the Employment Equity Plan and prepare reports on shortlisted candidates
• Participate in the interview and selection process for the district, providing new recruit lists to managers and ensuring that the Employment Equity Plan is implemented in the district
• Prepare contract variations (e.g. addenda, transfers and extensions)
• Handle and advise on employee and labour relations issues, including grievance and disciplinary procedures
• Assist in the preparation and handling of Commission for Conciliation, Mediation and Arbitration (CCMA) and Labour Court matters
• Create and ensure that files of employee warnings/grievances/disciplinary enquiries are updated and appropriately stored
• Ensure that documentation on new employees is collated and forwarded to Payroll personnel for processing
• Assist with ensuring that line managers conduct probation reviews and apply remedial action as well as provide reports within the probation period
• Assist district staff with any ESS (leave management system) queries, ensuring that employees who do not have access to online applications can access the system and apply for leave accordingly
• Co-ordinate district IT requests and exit handover processes
• Conduct exit interviews in the district and provide reports on any issues for action by HR and management
• Co-ordinate and verify collation of district timesheets and submission to Payroll personnel
• Assist in ensuring compliance with health and safety regulations in the district
• Ensure that processing of Worker's Compensation Act (WCA) claims is conducted and that employer reports of accidents are completed
• Ensure that all relevant legislative posters are updated for display in all HST offices, and attend to Department of Employment and Labour queries in the district
• Identify risks and alert the HR Manager of identified issues for appropriate management
• Assist with updating the PEPFAR Human Resources Inventory Database (HRID) through accurate maintenance of staff lists, ensuring that data for all employees in the district are captured on a quarterly basis
• Assist with the monitoring and tracking of due dates for execution of performance appraisals, and alert the HR Manager to any challenges or discrepancies for the district
• Collate training needs from various sources, including PDP, and advise on Study Assistance programme
• Co-ordinate and collate lists for payment of Long Service Awards alongside all other payments handled by the HR Unit
• Facilitate access to HST's Wellness Programme for district staff as and when required.

REQUIREMENTS:

Education, language and qualifications:

• Bachelor's degree or Diploma in Human Resources Management/ Business Administration
• Proficiency in English, both verbal and written
• Proficiency in isiZulu and any other South African languages, both verbal and written, will be an added advantage.

Essential knowledge, skills and experience:

• At least five years' experience in Human Resources management
• Solid knowledge of all relevant South Africa legislation (Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act, Occupational Health and Safety Act, etc.)
• Thorough knowledge and experience of payroll systems, including the ESS module
• In-depth knowledge and extensive experience in employee relations
• Demonstrable knowledge of and work experience in People 300
• Competence in HR software is a strong requirement
• Excellent written and verbal communication, interpersonal and influencing skills, with the ability to liaise with people at all levels – internally and externally
• Strong computer literacy (i.e. spreadsheets, databases, word processing and Internet/e-mail)
• Report-writing skills
• Effective planning and organisational skills, with the ability to multi-task, balancing competing priorities under pressure while maintaining meticulous attention to detail
• A dynamic demeanour, with the ability to work independently and in a team
• Commitment to equity and cultural diversity
• Willingness to travel and work beyond normal office hours.

REMUNERATION

A salary package commensurate with the successful candidate's experience and qualifications and in line with HST's Job Grading System will be offered. 

APPLICATION PROCESS AND ENQUIRIES

• Interested applicants must complete their application online at: https://careers.hst.org.za/
  
• Applicants are to ensure that the online applications are completed in full, and that comprehensive CVs are uploaded with the online application in order to be considered.
• Your CV must be saved with a filename reflecting your name and surname, e.g. JOE SOAP CV.
• No applications sent via e-mail will be considered for the job, as all applicants must submit their applications online at the provided link.

PLEASE NOTE:

• All personal information collected is processed lawfully in terms of the Protection of Personal Information Act (POPIA).
• Preference will be given to applicants residing in KwaZulu-Natal.
• Shortlisted candidates will be requested to submit certified copies of all qualifications and identity documents.
• Applications received after the closing date will not be considered.
• Correspondence will be limited to shortlisted candidates.
• All shortlisted candidates will be subjected to reference and credential checks.
• If you have not been contacted within 30 days of the closing date of this advertisement, please accept that your application has been unsuccessful.
• HST reserves the right to not fill this position.

CLOSING DATE FOR APPLICATIONS: 31 July 2024, at 16h30.

Health Systems Trust subscribes to diversity and inclusivity, which is informed by the Company's Employment Equity Plan.

Based on this, African females and people with disabilities who meet the job specifications (including but not limited to the required skills, knowledge and education), are encouraged to apply.